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8 Essential Tips for Preparing Your Wedding Invitations
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The wedding invitation is like a teaser of your big day. It gives guests a glimpse of your chosen theme and how simple, casual, luxurious, or vibrant the celebration will be.
To make the best impression, the couple must put a lot of thought into every detail of their wedding invitations.
In this article, we’ve outlined eight essential things to consider when preparing your wedding invitations.
1. Send Save the Date Cards
Save the Date cards must be sent out at least six months before the wedding, so guests can clear their schedules and have ample time to prepare everything they need to attend.
For those holding a destination wedding, Save the Dates should be sent out eight months to one year before the big day. This timeline gives guests enough leeway to make travel arrangements and book hotels at cheaper rates, too. You don’t need to overthink the Save the Date card. It only needs three things: the couple’s names, the date, and the location. If you haven’t nailed down an exact wedding venue, the general town or city will do.
For example:
Save the date: December 12, 2024
Dale & Marissa’s Wedding
Singapore
*Official invite to follow
Some couples put up an official website or social media page where they post regular updates about their wedding. If you have one, include it in the Save the Date card.
2. Send Out Wedding Invitations Early
If you have already distributed Save the Dates, you can send out your official wedding invitations at least two months before the big day. Without an early heads-up, you must send the invites between four and six months before your wedding day.
3. Provide Clear and Concise Information on the Invitation
Wedding invitation details have to be clear and concise. You don’t want to confuse your guests with too many fancy words written in barely readable fonts.
Here are the most important details to include:
・ Complete name of the bride and groom
・Wedding date and time
・Location of the wedding ceremony and reception
・Requested attire/dress code
・Host (if applicable)
4. Spell Out, Don’t Abbreviate
Wedding Etiquette 101 states that you must spell out everything on the wedding invitation.
Write “Road” instead of “Rd” or “Boulevard” instead of “Blvd.” The time must be spelled out as well, “three o’clock in the afternoon” instead of “3 p.m.” The same goes for the date, “the twelfth of December, two thousand twenty-four” instead of “December 12, 2024.”
These conventions add elegance to the invite and leave no room for misinterpretation by the guests.
Some exceptions to the rules:
・ Honorifics – Mr., Mrs., Ms., Dr., and other ranks
・Suffixes – Jr., Sr., and III
5. Don’t Include the Wedding Registry on the Invitation
Marth Stewart would not approve of putting your registry on the wedding invitation—it’s quite unseemly.
Fortunately, there are other ways to spread the word about your wedding registry. You can do it through social media, your wedding website, word of mouth, or even a casual text message to individual guests that you can’t reach online.
After all, a wedding registry is crucial so guests can easily purchase the perfect gift.
6. Provide RSVP Instructions
Your invitation must also contain precise RSVP instructions. You need RSVPs to finalize the number of guests, settle the headcount with the caterer, and start making seating charts.
You can include an RSVP card with an envelope and stamp that the guest can mail back. Or you can put a phone number or email to which the guests can send their responses. Also, provide a contact person on the RSVP insert card in case the guests have any questions about the event.
Set an exact deadline for RSVPs, so guests know when to send their replies. Two to four weeks before the wedding day should be enough notice.
RSVP cards should contain the following:
- RSVP deadline
- Number of guests attending
- Space for names of guests
- Accept/decline checkbox
- Line for special requests/food allergies/other important details
- Checkboxes for food options for a plated dinner (if needed)
7. Choose Envelopes That Stand Out
Make sure your invitation looks unique enough that the receiver feels they must open it right away. People receive several envelopes in the mail each week, most of which will be neglected as they are just bills and junk. You don’t want your wedding invitation to get lost in the shuffle. Choose a thick, larger-than-standard envelope for your wedding invitations. Integrate your wedding’s color motif if possible, or add other intricate details to stand out.
8. Use Correct Honorifics
You must also be aware of your guests’ preferred titles and use them correctly. For example, doctors and guests with military ranks will surely prefer to have their titles on the invitation. For others, you can use Mr., Mrs., Ms., or the gender-neutral Mx.
The names of the guests will appear twice—on the outer envelope along with their home address and on the inner envelope. The guests’ complete names must appear on the outer envelope and a shorter one on the inner envelope.
For example:
- For a single guest
Outer envelope: Ms. Isabelle Lim
Inner envelope: Ms. Lim
- For a single guest with a plus one
Outer envelope: Mr. Raymond Wong and guest
Inner envelope: Mr. Wong and guest
- For a family
Outer envelope: Drs. Ivan and Kimberly Goh and family / Goh Family
Inner envelope: Dr. Ivan, Dr. Kimberly, Alvin & Leia
- For a married couple
Outer envelope: Mr. and Mrs. Adrian and Grace Tan
Inner envelope: Mr. Tan and Mrs. Tan
- For an unmarried couple
Outer envelope: Mr. Justin Ong and Ms. Amelia Tan
Inner envelope: Mr. Ong and Ms. Tan
Make Your Wedding Day Extra Special—From the Invitation to the Ring
These simple tips will help sending out wedding invitations a breeze, and your guests will surely feel special once they receive theirs. It is important to nail down a firm timeline for all the big dates: when to distribute Send the Dates, when to send the actual wedding invitations, and the RSVP deadline. Double check all the guest details and ensure correct spellings and honorifics. And choose high-quality stationery for your invites to stand out.
That’s one crucial element of your big day checked off—now what about your wedding jewelry?
Venus Tears Jewelry has the most amazing line of wedding bands for your road to forever. There are dozens of collections and hundreds of designs to choose from, so you can have the best bands that represent your relationship. Venus Tears wedding rings are made in Japan and feature a wide range of brands. Shop with us today!
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